Policies
Privacy notice
How the Institute of Demolition Engineers handles the personal data of members, applicants and visitors.
Published by the Institute · reviewed
Who we are
The Institute of Demolition Engineers, Office 2, Innovation Studios Medway, 1044 Canal Road, Rochester, Kent ME2 4DT, is the data controller for the personal data described here.
What we hold, and why
| Data | Purpose | Basis |
|---|---|---|
| Name and contact details | Administering your membership and communicating with you | Contract |
| Application and evidence | Assessing your application for a grade of membership | Contract |
| Grade and membership status | Maintaining the members' register | Legitimate interests |
| CPD records | Confirming you meet the Institute's CPD requirement and CSCS PQP eligibility | Contract |
| Payment records | Collecting subscriptions and keeping accounts | Contract, legal obligation |
| Event bookings | Running events, including dietary and access requirements | Contract |
| Enquiries | Answering a message sent through the contact form or by email | Legitimate interests |
| Questions to Ask IDE and IDE AI | Producing an answer from the Institute’s published material, and improving the assistants | Legitimate interests |
The members' register
The Institute publishes a members' register so that clients and employers can confirm a person's professional standing. The register shows name, post-nominals, grade, membership standing, membership number, the year of joining, whether the member's CPD is current, and the region and specialisms the member has chosen to display. It does not publish contact details, addresses, employment information or CPD detail.
Members may ask to be excluded from the public register at any time without affecting their membership.
Who we share it with
Personal data is shared only with the service providers needed to run the Institute, each acting on the Institute’s instructions, and with CSCS where you apply for a PQP card. It is not sold, and it is not shared for marketing by third parties.
| Provider | What it does | Where |
|---|---|---|
| Supabase | The database and sign-in behind the members’ area | London, United Kingdom |
| Cloudflare | Hosting, security and availability monitoring for the website and members’ area | United Kingdom and EU, with global edge caching of public pages |
| Resend | Sending the Institute’s email, including sign-in links and receipts | EU and United States |
| Stripe | Card payments; card details go to Stripe and never reach the Institute | EU and United States |
| Anthropic | The model behind Ask IDE and members’ IDE AI. The question you type is sent to produce an answer and is not used to train models | United States |
| Google Analytics | Counting which pages are read, only if you accept analytics cookies | EU and United States |
Where a provider processes data outside the United Kingdom, the transfer is covered by the UK International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses. Do not put personal information about other people into Ask IDE or IDE AI; the assistants do not need it to answer.
How long we keep it
Membership records are retained for the duration of membership and for seven years after it ends, to support reinstatement, the Institute’s historical record and its legal and accounting obligations. Applications that do not result in membership are retained for twelve months from the decision. Event bookings, payment records and invoices are retained for seven years from the end of the financial year in which they arose. CPD records are kept for the duration of membership plus seven years, because they evidence the CSCS PQP entitlement. A member’s IDE AI conversations and the documents it drafts are kept on their account so they can open them on any device; only the member can read them, and they are kept until the member deletes them or their membership record is removed. Where a shorter period is required by law or a longer one is needed for a live dispute, that period applies instead.
Your rights
You have the right to access the personal data held about you, to have inaccurate data corrected, to object to certain processing, to request erasure in some circumstances, and to receive your data in a portable form. Members can view and correct most of their own data directly in the members' area.
To exercise any of these rights, contact the Institute. You also have the right to complain to the Information Commissioner's Office.
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Changes to this notice
The Institute will update this notice when what it processes changes. The date it was last reviewed is shown at the top of the page.